Desk Assignment CSV Template Guide

A clean CSV makes desk assignment faster, easier, and less error-prone.

If you are preparing desk assignments from Excel or Google Sheets, the safest workflow is to use a simple CSV file with clear headers. CSV keeps the tool lightweight and works well on a static browser-based website.

People CSV for quick random assignment

For the quick random desk tool, use this format:

name
Emily Johnson
Michael Smith
Sarah Williams

Desk CSV for quick random assignment

Use one desk per row:

desk
A01
A02
A03

People CSV for hybrid desk planning

For the hybrid desk planner, you can add more columns:

name,team,daysNeeded,preferredDays,preferredZone,fixedDesk
Emily Johnson,Engineering,3,Mon|Wed|Fri,Engineering,
Michael Smith,Engineering,2,Tue|Thu,Engineering,A02

Desk CSV for hybrid desk planning

Zones help the planner keep teams near the right desk area:

desk,zone
A01,Engineering
A02,Engineering
B01,Marketing

How to export from a spreadsheet

In Excel, choose Save As and select CSV. In Google Sheets, choose File, Download, and Comma Separated Values. After that, upload the CSV into the desk tool.

Need employee shift CSV files too?

If you are preparing office coverage rather than seating, use the shift schedule CSV guide. It explains employee availability, skipped holiday dates, shift names, and fixed assignments.